If you have general questions about what a degree audit is and how it impacts graduation, please visit our Degree Audit General Info page
Advanced Settings allows you to modify the default settings when generating an audit; you can generate an audit without In Progress coursework or with Planned coursework
Advanced Settings allows you to modify the default settings when generating an audit; you can generate an audit without In Progress coursework or with Planned coursework
Adding classes to your schedule does not register you for those courses; for help registering see: Register for Classes
Don’t forget that as you complete requirements, you can also choose to filter your audit to show only unmet requirements. See: ‘Understand and use the graphs and charts‘ for more information.
If you decide this is not the class you want, simply click the Cancel button to close the dialogue box and select a different course.
This will take you back to myOTC in a new tab
Make sure you see your username in the myOTC menu bar; if not, select Sign In
OR
You will be able to choose a section later from your calendar on the ‘View Plan and Register’ page of myOTC. See: ‘Register for classes’ help guide
Alternately, you can select a section from the View Available Sections for… drop down.
Make sure you verify the Course Details (don’t forget to pay attention to any Requisites that might be required).
Filters can help make sure only the sections you want to see display to you. Using the filters is optional, but we always recommend using the Location filter.
What is a section? Sections determine things like when (day and time), where (what campus), and how (seated, online) the course is taught. The section is the sequence of letters and/or numbers after the course code: ENG-101-103
The sections will display on your calendar view allowing you to see if the sections you are viewing conflict with any courses you may have already selected.
Online courses are listed below the calendar under the ‘Sections with no meeting time’ header
Ensure that you check the highlighted areas shown here to ensure that you are registering for a section that is located where you expect and during the dates you expect. The additional information section will display any additional section specific information about the course.
Once you have selected a section for all courses on your schedule, you are ready to register. For help registering, please see the Register for Courses help guide
1: Register: You will see a blue ‘Register’ button on each course card, and a blue ‘Register Now’ button in the upper right.
If you have any registration errors (registration is not open, you don’t meet the requisites or registration rules) you will be notified by a yellow alert banner in your notification center located in the upper right hand corner of your screen
If your course has a button that says ‘Waitlist’ instead of ‘Register’ then there are no open seats but you can choose to enroll in the waitlist for the course. For additional information on waitlisting and how this process works, please visit the Registrar’s Waitlisting page.
Once you have registered, you will see a green banner under the course title displaying ‘Registered, but not started’. The ‘Register’ button on the course card will change to ‘Drop’. You will use this button if you need to change your schedule or drop a course. The ‘Register Now’ button on the upper right will not change
Your registration is not complete until you set up your payment plan. You will be notified of this with a red banner. Use the ‘Access My Payment Plan’ button to complete your registration. This step must be completed the same day as your registration, every semester, regardless of financial aid status. If you do not set up your payment plan, you will be removed from your classes.
- Indicates all courses and hours within the Requirement or Subrequirement have been met and the section is completed. No further coursework or hours are needed.
- All Requirements must show a Complete status after final grades are submitted in the student’s last semester in order for the student to be eligible to graduate.
- At the Requirement level, this status indicates one or more Subrequirements have not been met. Additional coursework or hours are needed.
- At the Subrequirement level, this status indicates one or more courses or credit hours is still needed to fulfill the Subrequirement. Additional coursework or hours are needed.
- Indicates the Requirement or Subrequirement will be complete pending the successful completion of in-progress coursework. If the in-progress coursework is not successfully completed, the status will revert to Unfulfilled.
- Indicates that the Requirement or Subrequirement will be complete if the student successfully follows their academic plan of anticipated coursework. This status will change to In Progress and Complete as coursework is taken and successfully completed.
Please note: Classes planned in myOTC will not display on your degree audit. Please plan to create a new plan using the new degree planner. For help using the degree planner tool, see our Degree Planner Help Guides
These icons display at the Requirement and Subrequirement level to indicate your current progress. Subrequirement progress is based on the completion status of all course(s) and hours listed within the subrequirement; Requirement progress is based on the completion status of all Subrequirements listed within the Requirement
These codes display after the letter grade on the far right of the course line. They indicate additional information about the course listed. Only one course code can be displayed per course.
These codes are used for Transfer grades or as status indicators for courses that have not been completed.
Chart Color Display Help*if your charts are not displaying the colors indicated in the images here, you can toggle this displaying using the blue ‘Select Your Style’ balls in the top right corner. If these do not resolve your issues, we recommend using a different browser.
The Hours pie chart under the Audit header shows an overview of progress towards the completion of the total required hours for your program.
The GPA bar graphs show you your current GPA on a 4.0 scale.
*display categories will vary depending on program
Categories are assigned to Requirements. The Categories bar graph provides an overview of the progress made towards the total required hours in each listed category. Categories are clickable and will provide a breakdown of all Requirements included in the Category. You may also detail further into a Requirement to see a breakdown of Subrequirements.
Selecting the “General Educ.” bar from the Category options provides the following Requirement breakdown:
Selecting the “CORE42 Written Comm” bar from the Requirements options provides the following Subrequirement breakdown:
To return to the full audit, use the Breadcrumb trail located above the pie chart:
You may select any status to filter the audit to display only the Requirements that have the selected status. This does not filter Subrequirement status
*please note, that the Requirement progress (Complete, In-Progress, etc) is determined by the completion status of the Subrequirements within the Requirement. If one Subrequirement is Unfulfilled (red), the Requirement will also show Unfulfilled.
Manage will take you to the Completed Audit Requests page where you can view all audits generated that day. The audit list is cleared out each night, so if you do not see your previously generated audit, click the ‘Run Audit’ button to generate a new one! If you have made any registration changes since your last audit was run, it is recommended that you run a new audit.
Request New will take you to the Request an Audit page where you can generate a new audit (or a What-If audit). This is recommended after changes in registration and at the end of the semester when final grades have been submitted.
Displays your student ID
Displays the date and time the audit was generated. Any changes made to your academic record after that date/time will not be displayed until you run a new audit
This is the internal code identifier and an abbreviation for your Program of Study
This is the academic catalog being used to determine your graduation requirements
A Degree Audit (sometimes referred to as simply “audit”) is a tool that helps you and your navigator understand the overall requirements for your active Program of Study and track your progress towards completing those requirements. Your Degree Audit is also used by the Registrar’s office to determine graduation eligibility.
Your Course History provides a bar graph and a list of your completed, in progress, and planned coursework. The list can be sorted by column (Term, Course Term, Course, Hours, and Grade) or Filtered by grade and/or term.
The Excess Courses area is located at the end of your degree audit. This section is not required and cannot be completed. It displays any courses on your academic record that are not actively meeting any program requirements.
Institutional courses (courses taken at OTC) listed in this section will, however, contribute to your Institutional GPA and Residency requirement.
If you feel a course displaying in Excess Courses should be meeting a course requirement, please contact your navigator or program director for assistance.
Exceptions at OTC are rare; they are modifications to the requirements stipulated in the Academic Catalog. These are applied in special circumstances with the approval of a department chair or dean.
Applied exceptions will be notated in your audit results; you can also view any applied exceptions in the ‘Applied Exceptions’ tab
If you have additional questions about exceptions, please contact your navigator.
CORE42
The Missouri Department of Higher Education (MDHE) has identified a common set of general education courses. These courses are the “CORE 42”. CORE 42 courses are guaranteed to transfer to any Missouri public college or university to satisfy general education requirements. For more information please visit: https://dhewd.mo.gov/core42.php
Catalog Year:
Determines the specific graduation requirements for your Program of Study. Students are expected to follow the curriculum requirements indicated in the corresponding Academic Catalog for their Catalog Year.
Category:
This is a term you will see on your degree audit; Requirements are divided into Categories such as General Education, Program Courses, Electives, etc. to help indicate which Requirements have shared characteristics.
Degree Audit:
A degree audit is a tool that helps you (and your navigator) understand the overall requirements for your active program of study and track your progress towards completing those requirements.
Discipline
A discipline is a subject category defined by CORE 42 to determine how Social & Behavioral Science, Natural Science, and Humanities & Fine Arts Knowledge Areas can be met. Information on the Disciplines identified in these Knowledge Areas can be found here: https://dhewd.mo.gov/documents/CORE42ColorCourseMatrix4_27_21.pdf
Knowledge Area
Knowledge Area is a CORE42 term that identifies the 5 areas of competency required by the State of Missouri to meet the CORE42 framework for general education. They are: Social & Behavioral Science, Communications (Oral & Written), Natural Sciences, Mathematical Sciences, and Humanities & Fine Arts.
Program of Study:
Similar to what might be referred to as a ‘Major’. This is the declared academic program at OTC that you are actively working to complete. This is used for: financial aid, navigator assignments, graduation eligibility, etc.
Requirement
This is a term you will see on your degree audit; a Requirement is a block of one or more Subrequirements that must be completed for graduation; your audit will display all Requirements needed for your program and the current status of each (Complete, Unfulfilled, In Progress, Planned).
Subrequirement
This is a term you will see on your degree audit; a Subrequirement is a block of one or more courses (and the required credit hours) within a Requirement that are required for your Program of Study.
As of: 09/15/2022
