Student Right to Privacy & Right to Know

The Family Educational Rights and Privacy Act (FERPA) is a US law that governs the privacy of student educational records, access to those records, and disclosure of information from them.

Students have the following rights under FERPA.

  • Right to inspect and review educational records.
  • Right to seek to amend education records.
  • Right to consent to the disclosure of personally identifiable information, except to the extent FERPA authorizes disclosure without consent.
  • Right to file a complaint with the US Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

Directory information is the information the College is able to release regarding a student unless the student requests it not to be released. Directory information includes:

  • Student name
  • Major field of study
  • Part-time or full-time status
  • Dates of attendance
  • Matriculation and withdrawal dates
  • Awards and honors
  • Mailing address
  • Academic classification (freshman/sophomore)
  • Participation in recognized activities and photos
  • Degrees and certificates
  • Memberships in national honor societies
  • Inclusion of an individual in a group photo

If the student objects to the release of directory information, the student may deny the release of directory information by notifying the Registrar in writing.  Requests for non-disclosure will be honored until written notice is received from the student to remove the request for non-disclosure.  Please note the implications of denying the release of directory information:  If a perspective employer, loan company, family member, etc., inquire about a student, they will be informed that OTC has no record of that student.  No information regarding the student will be provided unless photo identification is shown verifying it is the student who is present and making the request.  More information.

At the postsecondary level, parents have no inherent right to inspect a student’s educational records. The right to inspect is limited solely to the student. Records may be released to parents only under the following circumstances: