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What Makes Transcripts Official?

Part of OTC admissions is to submit official high school or high school equivalency and official college transcripts.

  • First time students may schedule STAR and register for their first semester of classes without official high school or high school equivalency transcripts on file.  However, OTC requires official transcripts to be eligible for potential financial aid disbursement.
  • Transfer and re-admitted students must have all official college transcripts on file prior to registering for classes their 2nd semester at OTC. The college must receive official transcripts and evaluate credits for transfer credit in order to meet prerequisite requirements.

Send Official Transcripts To:

Mail:

Admissions Office
Ozarks Technical Community College
1001 E. Chestnut Expressway
Springfield, MO 65802

Electronic:

What Does Not Received, Incomplete, or Unofficial Mean?

Not Received:

We have not received your official transcript. Please submit.

Incomplete:

High School transcripts: We have received your transcript from your high school or state, but your transcript did not include your graduation/completion date. Please resubmit once the graduation date has been reached and added to the transcript.

College Transcripts: For college transcripts, an “incomplete” status means a transcript states some coursework is “In Progress” and a new, official college transcript will need to be submitted once final grades have been posted at your other college.

Unofficial:

We have received your transcript but it was marked unofficial or came from an unknown or unofficial source. Faxed transcripts will be considered unofficial. To be considered official, your transcript must come from your high school office, state department or institution by mail, email, or hand delivered in the original sealed envelope. Copies of the transcript from the student are not accepted.

TECH/Not Required

For Admissions purposes, OTC does not need official transcripts from higher education institutions that are not regionally accredited unless otherwise stated by Financial Aid.

Public or Private High School:

To be considered official, your transcript must be sent from the high school or hand delivered to OTC in the original sealed envelope. Your transcript must have the graduation/completion date. Transcripts sent prior to graduation are always considered incomplete.

International High School:

Your transcript must include your graduation/completion date. A translated copy may be required.

Missouri Options Program

This program is designed for high school students. The program utilizes the HiSET exam as an assessment tool. This does not qualify students for a Missouri HSE/GED. Students are expected to make a certain score on the exam as well as complete other program requirements. Students completing the Missouri Options Program will graduate with a high school diploma. The student needs to contact the high school to request an official high school transcript. The exam score cannot be verified on the Missouri Department of Education’s website.

Home School:

Your transcript must include your home address, list of courses, grades, graduation date, and should be issued by the parent/guardian of the student applying for admission and must include the parent/guardian’s signature.

PLEASE NOTE:

  • Transcripts may not be issued or signed by the student applying for admission.
  • Grades should be alphabetical and not based on percentages.
  • Transcripts may be evaluated per state regulations.

Online High School:

We strongly caution you from participating in online high school diploma programs. All online high school transcripts will be evaluated for validity and most will not be accepted at OTC as official high school transcripts. We encourage you to complete a state approved high school equivalency, such as the HiSET for Missouri.

High School Transcripts

*If your transcript was under a different name, we may have received it but may be unable to connect it to your student record.  Please email admissions@otc.edu with any previous or maiden names if your official transcript has been sent, but not connected to your student record.

*Faxed transcripts will be considered unofficial.

Missouri, New York and Texas High School Equivalency:

We electronically verify your certificate.  If you completed your HSE from Missouri, New York or Texas and it is not registering on your student account, please contact admissions@otc.edu with additional information. Click here to view your Missouri GED or HSE completion information.

Missouri Options Program

This program is designed for high school students. The program utilizes the HiSET exam as an assessment tool. This does not qualify students for a Missouri HSE/GED. Students are expected to make a certain score on the exam as well as complete other program requirements. Students completing the Missouri Options Program will graduate with a high school diploma. The student needs to contact the high school to request an official high school transcript. The exam scores cannot be verified on the Missouri Department of Education’s website.

Other State High School Equivalency Transcripts:

Contact the state in which you received your High School Equivalency and request your official transcript be sent to the Admissions Office.

Click here and select the state in which you received your High School Equivalency. Request your official transcript to be sent to the Admissions Office.

High School Equivalency Transcripts

*If your transcript was under a different name, we may have received it but may be unable to connect it to your student record.  Please email admissions@otc.edu with any previous or maiden names if your official transcript has been sent, but not connected to your student record.

*Faxed transcripts will be considered unofficial.

Public or Private College:

To be considered official, your transcript must be sent from the institution or hand delivered to OTC in the original sealed envelope.  Grade reports, degree audits, or advisor transcripts will be considered unofficial.  Transcripts marked unofficial by sending institution will not be accepted as official. Faxed transcripts will be considered unofficial.

Completed courses with an OTC equivalency, will show the specific OTC course and be posted to your OTC record.  Courses without an OTC equivalency will show an OTC elective and be posted to your OTC record.  Coursework that is listed as “IN PROGRESS” will not be evaluated until an updated official transcript showing final grades is received from the sending institution.

Military, Advance Placement, and CLEP:

Copies may be presented and considered official.

To be considered official, your transcript must be sent from the original source or hand delivered to OTC in the original sealed envelope.  Faxed transcripts will be considered unofficial. Completed courses with an OTC equivalency, will show the specific OTC course and be posted to your OTC record.  Courses without an OTC equivalency will show an OTC elective and be posted to your OTC record.

College Transcripts

*If your transcript was under a different name, we may have received it but may be unable to connect it to your student record.  Please email admissions@otc.edu with any previous or maiden names if your official transcript has been sent, but not connected to your student record.

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