Release of Student Information Authorization
FERPA dictates that a student must provide written consent before an institution may disclose personally identifiable information or access to any part of a student’s education records.
Students wishing to provide standing access to one or more parts of their academic information, may submit the Release of Student Information Authorization form through the myOTC Portal. If the student would like to grant access to more than one person or agency, multiple individuals or agencies can be listed.
Released documents contain personally identifiable information from a student’s education record. It is protected by FERPA and may not be re-released or forwarded by the designated recipient to additional 3rd parties without consent of the student.
Please note the following:
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- As this is a standing release, student record information indicated on the submitted form will be made available upon request; Ozarks Tech will not automatically send information to the third party noted on the form
- FERPA pertains to the release of records only; it does not give others the right to act on the student’s behalf or to make changes to their record.
- The consent form does not authorize any third party to access a student’s myOTC student portal, canvas, email, or other password protected institutional accounts.
- Students should review the online consent form carefully and only grant access to the records that they want/need to release to the indicated individual or agency.
- Requestors will be required to provide their PIN number before information or records will be released.
- Students and parties granted access should note that not all records are available on demand; recipients should plan to allow up to 1-2 weeks for request fulfillment depending on records requested.
- Written consent is granted for one year from the start date indicated IF the student has not indicated an end date on the consent. If the student has indicated an end date on their written consent, the consent will expire based on the end date provided. If a student wishes to revoke granted access before the expiration date, they can simply update the end date on the consent form in myOTC.
- This form is not required for Ozarks Tech to comply with a judicial order or lawfully issued subpoena, including ex parte orders under the USA Patriot Act
- The Registrar’s office reserves the right to contact the student to verify they were the one who completed the online form before disclosing records or information.
- The Registrar’s office reserves the right to decline to accept a submitted form if we have reason to believe the student is submitting the form under duress or coercion.