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General Advising

How do I email all of my advisees?

A list of your assigned advisees is located in myOTC.

  1. Login to myOTC
  2. Select ‘Advising’
  3. Select ‘Email All My Advisees’ in upper right corner

If the ‘Email All My Advisees’ link does not open a new email, please ensure Microsoft Outlook is the default email application on your computer. The Outlook application must be must be logged in to your OTC employee email account.

How does a student change their academic program?

Students may visit Student Services or complete the online Change of Program form. Prior to changing their program, students are encouraged to meet with an academic advisor to discuss which academic program is the best fit for their educational and career goals.

Who can I contact for assistance answering a student's advising question?

Professional advisors in Student Services are available to assist you while you are meeting with an advisee. Advisors can be reached via Skype or telephone. Please see the OTC Academic Advising team page for a staff listing.

If you would like to participate in advisor training, please contact the Coordinator of Advisor Training & Development. Contact information is located on the OTC Academic Advising team page.

Academic Probation

How do I advise a student on academic probation?

Students placed on academic probation are unable to register until they have obtained permission from an academic advisor. When meeting with students on academic probation, advisors are encouraged to discuss circumstances that have kept the student from academic success. These conversations could lead advisors to discussing:

When are students placed on academic probation?

Students are placed on academic probation when their OTC cumulative Grade Point Average (GPA) falls below 2.00. See OTC’s Academic Standing policy for more information.

How do I release a student on academic probation to register?

Before releasing a student on academic probation to register, the advisor  will:

  • ensure the student is aware of the appropriate resources and strategies to increase their success
  • work with the student to develop a personalized academic plan for the upcoming semester

Once the academic plans are reviewed and advisement provided, the advisor will release the student to register by following the steps below:

  1. Login to myOTC
  2. Expand the left-side menu
  3. Select ‘Daily Work’
  4. Select ‘Advising’
  5. Select ‘Advising Overview’
  6. Enter student ID or student name to search for student
  7. Confirm correct student is displayed and select ‘View Details’
  8. Below the student’s contact information, hover cursor over the ‘Student Standing: PROB” text
  9. When popup displays, select checkbox next to semester for release
  10. Select ‘Release to Register’ button
  11. To confirm registration release, hover cursor over ‘Student Standing: PROB text and review released terms

After releasing a student to register, the advisor will leave an advising note in myOTC. Advising notes document the advisement provided and may include:

  • Confirmation the student has been released to register while on academic probation
  • Discussion of OTC resources
  • Future course planning
  • Recommendations for improving GPA
  • Requirements remaining for graduation

Transferring After OTC

What resources are available to help students who plan to transfer to another college or university?

Students are strongly encouraged to seek transfer advisement from their next educational institution. The student’s next school will provide guidance on the academic program and courses to complete while enrolled at OTC.

A Missouri State University Transfer Desk is located on the Springfield campus.  This resource provides advisement to students planning to transfer to MSU. Additionally, MSU provides OTC students transfer degree plans to assist with academic program and course selection.

Drury University and Evangel University also provide transfer advisement on the Springfield campus. Students should check with Student Services for transfer advisor availability.

If a student plans to transfer to another college or university, that school’s respective admissions or transfer student center will be able to provide needed transfer resources.

What is CORE 42?

The core transfer curriculum, known as CORE 42, is a framework for general education that all Missouri public two- and four-year institutions of higher education have adopted.

For more information please visit CORE 42 MOTR Guarantee.

How do students know how their OTC courses will transfer?

The receiving school determines how incoming credits are evaluated. In other words, OTC does not control how another school accepts OTC credit. OTC is accredited, but students should check with their transfer school to determine how their credits will be accepted.

CORE 42 courses are guaranteed to transfer one-to-one among all public colleges and universities in Missouri.

Student Resources

What campus and community resources are available to students?

A campus resource guide is available on the Student Resources website.

A diversity resource guide is available on the MOSAIC Student Resources website.

A list of student organizations is available on the Student Life website.

A community resource guide is available on Counseling Services website.

myOTC Guides

The following guides provide step-by-step instructions for completing common advising tasks in myOTC.

Release Student to Register

Email All Advisees

Set Outlook as Default Email Application

Enter Advising Notes

Complete an Academic Plan Review

Course Planning & Registration

The following videos illustrate how students review their degree audit, plan courses, and make registration changes in myOTC. Please keep in mind the advisor and student view of myOTC differ slightly.

Degree Audit & Planning

Waitlisting

Plan Your Entire Degree

Registration

Drop or Withdrawal

First Friday ARTS

Are you a faculty or staff member with assigned advisees? Do you feel a bit nervous each time you receive an advising request? Attend a one-on-one session designed to build your confidence as an advisor! Your session will be customized to whatever advising needs you have. This can include, but is not limited to:

  • Navigating the degree audit
  • Assisting with course planning
  • Advising students on academic probation
  • Making appropriate and timely referrals
  • Assisting with transfer planning

Spring 2022 First Friday ARTS sessions will be held:

  • Friday, February 4th
  • Friday, March 4th
  • Friday, April 1st
  • Friday, May 6th

Email dooleye@otc.edu to reserve a time.

Special Topic Sessions

Advising special topic sessions are opportunities to participate in brief advisor training and professional development. Sessions are focused on resources that will assist both the advisor and student.

Advising Students Planning to Transfer
Wednesday, February 16th
10am or 3pm
Email dooleye@otc.edu for the Zoom link and calendar invite!

Are you a faculty or staff member with assigned advisees? Do you advise students planning to transfer to another college or university after OTC? Attend this session to learn about supporting transferring students. At the end of this session, you’ll be prepared for the next time an advisee asks “what classes do I need to transfer?”

Advising Undecided Students
Wednesday, March 23rd
10am or 3pm
Email dooleye@otc.edu for the Zoom link and calendar invite!

Are you a faculty or staff member with assigned advisees? Do you advise students who are undecided about their educational or career goals? Attend this session to learn about supporting undecided students. At the end of this session, you’ll be prepared for the next time an advisee says “I’m not sure about my major” or “I’m just taking my general education before figuring it out.”

Advising Students on Academic Probation
Wednesday, April 6th
10am or 3pm
Email dooleye@otc.edu for the Zoom link and calendar invite!

Students on academic probation have increased advising needs. In this session you’ll learn about:

  • OTC’s academic standing policy
  • The multiple impacts of a student’s grade point average
  • Assisting your advisees in developing achievable education plans.

At the end of this session, you’ll be prepared for the next time an advisee says “I need released from academic probation.”

Operation EAGLE

Operation EAGLE (Empowering Advisor Growth, Leadership, and Excellence) is an advisor-led professional development series. Each session includes an engaging presentation, opportunities to review case studies, and routable discussions. While Operation EAGE sessions a re designed for individuals with a primary role in advising, all are welcome to attend.

Supporting Students with Disabilities
Thursday, March 10th
10am to 12pm
Presented by Corey Charle’ and Jeff Jones

As a result of this session, attendees will be able to:

  • Understand the basic unique needs of students with disabilities
  • Understand the general legal principles that affect supporting students with disabilities
  • Describe the services provided by DSS, including the accommodations process
  • Locate and refer students to DSS resources across the larger OTC community

Email dooleye@otc.edu for the Zoom link and calendar invite!

ARTS Online

ARTS Online is a self-placed advisor training course delivered through Canvas. Modules include instruction in:

  • Using MyOTC and the degree audit to advise students
  • Documenting advising sessions
  • Referring students to appropriate resources
  • Navigating OTC policies

To signup for ARTS Online please email dooleye@otc.edu.

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